IGA Essentials: HR with security built in
Included in every plan. The HR record drives access, so accounts follow people from their first day to their last.
- Single sign-on and MFA for all staff
- Accounts created automatically on hire in Google Workspace, Microsoft 365, Slack, GitHub and Zoom
- Access changed when someone moves role, and removed on exit
- Access requests with manager approval
- Quarterly access reviews for managers and app owners
- An access audit log of every grant, change and removal
- Advanced identity governance and privileged access are available in Ciyora Fortress
Core HR and organisation
One effective-dated employee record with job history, positions and an org chart. HR partners can be limited to the locations or legal entities they look after.
- Employee directory, profiles, dependants, documents and assets
- Legal entities, locations, departments, job families, grades and job profiles
- Hire, transfer, promotion, secondment, reorganisation, termination and rehire
- Position management with vacancy ageing, freezes and headcount plans
- What-if org design scenarios with spans, layers and annual cost
- Contingent workers with staffing vendors, contracts, budgets and end-date alerts
- Interactive org chart and an audit trail of every change
Time and attendance
Attendance from web, mobile and biometric devices, rostered against shifts and shown on each location’s own clock.
- Web, mobile and biometric clock-in, with CSV import
- Geo-fenced mobile attendance that flags or rejects punches outside a site
- Selfie and face-match attendance, and live GPS tracking for field staff
- Shifts, rotations, weekly-off patterns and rosters
- Shift swaps and covers, accepted by a colleague and approved by the manager
- Overtime, regularisation requests and monthly muster
- Project timesheets with approval, feeding Projects
Leave and holidays
Leave policies accrue, carry forward and lapse on their own, with a team calendar for managers.
- Leave types with accrual, proration, carry-forward and lapse
- Half-day and short leave, sandwich rules and comp-off
- Holiday calendars by location, with optional holidays
- Statutory leaves from the country pack
- Leave encashment, annual and at full and final
- Team calendar and approvals in the inbox and on mobile
Payroll
A payroll run moves from draft and calculation to approval, lock, payment and published payslips. Effective-dated changes flow back as arrears, and every run posts to Books.
- Pay groups, pay calendars and formula-based pay components
- Pre-checks, variance against last month and statutory gap warnings
- Off-cycle, bonus and arrears runs; loans and salary advances with EMI recovery
- Password-protected payslips for employees on web and mobile
- Bank transfer files and full and final settlement
- Journal posting to Books by cost centre
- Payroll country packs for India and the United States, on the same payroll engine
Compensation
Salary structures and review cycles that work from the same employee and job data.
- Salary structures, grade ranges and compa-ratio
- Merit and bonus cycles with budgets and manager worksheets
- Promotion workflow and salary change letters
- Equity grants, vesting and exercises
- Pay equity analysis and total rewards statements
Benefits
Benefit plans with enrolment windows, life events and claims, visible to employees in self-service.
- Health, life, accident and wellness plan setup
- Enrolment windows, dependants and life events
- Flexible benefit plans with claims and approvals
- Insurance claims, e-cards and an insurer census
- My coverage view for every employee
Recruiting
Requisitions to offers on one pipeline, with a public career site and referrals.
- Requisitions with approvals, tied to positions and the headcount plan
- Jobs, candidate pipeline, résumé keyword parsing and screening
- Interview scheduling with scorecards and feedback
- Offers with approvals and e-signature through Documents
- Career site, internal job board, referrals and agencies
- Background check tracking and a candidate portal before an account exists
Onboarding, journeys and offboarding
Structured tasks for joining, life and career moments, and leaving.
- Onboarding checklists with tasks for HR, IT, finance and the manager
- Document collection and policy acknowledgements
- Journeys for promotion, relocation, new manager, new parent and return from leave
- Resignation workflow with notice period and exit interviews
- Clearance checklist, relieving and experience letters
- Full and final settlement and alumni records
Performance and talent
Goals, reviews and talent decisions in one place for employees, managers and HR.
- Goals and OKRs with weights, milestones and cascading
- 1:1s with agendas and action items, and continuous feedback
- Review cycles, 360 feedback and calibration on a 9-box grid
- Performance improvement plans
- Skills library, talent profiles, career paths and succession plans
- Internal gigs and mentoring programmes
Learning
Courses, learning paths and sessions, with mandatory training tracked to completion.
- Course catalogue with self-enrolment
- Learning paths and scheduled sessions
- Assigned and mandatory training with due dates
- Certifications with expiry tracking
- SCORM and xAPI course player
- Compliance and overdue reports for L&D admins
Expenses and travel
Claims with policy limits that move through approval to payment and a journal in Books.
- Expense claims with receipts, mileage and per diem
- Grade-based policy limits
- Travel requests and advances
- Expense lines charged to projects in Projects
- Manager and finance approvals, then payment and posting to Books
Employee services and engagement
The helpdesk, letters and listening tools HR uses to look after employees.
- HR helpdesk with SLAs, escalation and a knowledge base
- HR letters from templates with merge fields, self-service or HR-issued
- Announcements, pulse and eNPS surveys
- Manager survey results with an anonymity threshold
- Peer recognition
Analytics and workforce planning
Standard dashboards and a report builder, scoped to what each person may see.
- Headcount, attrition, diversity, organisation and cost dashboards
- Approval SLA reporting and a custom report builder
- Scheduled reports and exports
- Rules-based attrition risk with reasons per person and hot spots
- Headcount planning against budget
Self-service and administration
Employees and managers act in one inbox, and admins shape the processes behind it.
- My work, inbox and my requests across every app
- Profile, payslips, tax declarations, leave and attendance in self-service
- Configurable approval chains with delegation and escalation
- Custom fields, role scopes and field masking for salary and bank details
- Single sign-on, data migration and integrations
