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CustomersCRM

Leads, deals, quotes, forecasts and commissions, connected to Books customers and People payroll.

CRM is a sales system for growing businesses. Leads come in from web forms, imports and email, are assigned by rules and worked through pipelines with activities and sequences. Quotes carry tax by place of supply and discount approvals, and accepted quotes become Books sales orders or invoices. Approved commission statements reach payroll in People.

CRM deals board: open deals in qualification, needs analysis, proposal and negotiation columns with values and expected close dates.CRM deals board: open deals in qualification, needs analysis, proposal and negotiation columns with values and expected close dates.

Key capabilities

  • Web-to-lead forms, import and dedupe
  • Assignment rules and lead scoring
  • Multiple pipelines with kanban boards
  • Quotes with discount approvals
  • Targets, forecasts and commissions
  • Consent and opt-out records per contact

Dashboard and my day

Each rep starts with their pipeline and the work due today; managers see the team.

  • My open pipeline, forecast against target and recent wins
  • Leads needing a first touch
  • Overdue, today and upcoming tasks, calls and meetings
  • Discount and commission approvals in one place for managers

Leads

Capture leads from several sources, remove duplicates and route them to the right person.

  • Hosted and embeddable web-to-lead forms with spam protection
  • CSV import with column mapping, preview and a per-row error report
  • Duplicate detection on email, phone and tax ID, with merge
  • Assignment rules by source, region, industry or campaign, with round-robin inside a team
  • Fit and engagement scoring with hot, warm and cold ratings
  • One-step conversion to an account, contact and deal

Accounts and contacts

An account view with everything sold, invoiced and outstanding, shared with Books customers.

  • Account types, parent accounts, owners, teams and territories
  • Account 360 with contacts, deals, quotes, Books invoices and outstanding
  • Create a Books customer manually or automatically when a deal is won
  • Contacts with tap-to-call, email and WhatsApp click-to-chat
  • Custom fields on leads, accounts, contacts and deals

Deals and pipelines

Several pipelines, each with its own stages, probabilities and rotting thresholds.

  • Kanban board and list views, with drag to move stage
  • Stage history with time in stage, and idle deals flagged
  • Forecast categories: pipeline, best case, commit and closed
  • Won and lost with loss reasons and competitors
  • New business, upsell and renewal deal types

Activities, email logging and sequences

Every call, meeting, email and note lands on the record’s timeline.

  • Tasks, calls, meetings, notes, emails and WhatsApp messages
  • BCC-to-CRM address that logs emails against matching contacts and deals
  • Unmatched emails kept for an admin to attach or discard
  • Attachments on emails logged by BCC
  • Sequences of email, call, LinkedIn, WhatsApp and task steps with merge fields
  • Enrolment ends on reply, conversion or opt-out

Products and quotes

Quotes with revisions, tax per line and approval when discounts pass a threshold.

  • Products shared with Books items, and price books with validity dates
  • Numbered quotes with revisions and PDF output
  • Tax by place of supply, rounded per line, with amount in words
  • Discount approval at two thresholds
  • Multi-currency quotes
  • Accepted quotes convert to a Books sales order or invoice

Targets and forecast

Monthly quotas per rep roll up to quarters and teams, against a forecast built from the pipeline.

  • Revenue and deal-count targets per rep per month
  • Team targets as the sum of members
  • Forecast by rep and team: won, commit, best case, pipeline and weighted
  • Attainment and gap to quota for the month or quarter

Commissions

Incentive plans calculate monthly statements that go through approval to payroll.

  • Plans paid on deals won or invoices paid in Books
  • Attainment tiers, deal-type multipliers and monthly caps
  • Statements per rep per month with an approval chain
  • Clawback when a deal reopens or an invoice is voided
  • Approved statements reach People payroll as a taxable earning

Reports

Standard sales reports with CSV export of every one.

  • Pipeline by stage and owner, ageing and rotting deals
  • Conversion funnel from lead to won
  • Win and loss by rep, source and pipeline, with loss reasons
  • Leaderboard, activity by rep and lead sources

Administration

Sales operations configure the process once and the app applies it to every record.

  • Pipelines, stages and loss reasons
  • Territories and teams with round-robin and open-lead caps
  • Assignment rules, web forms and email logging settings
  • Visibility by owner, team and territory for reps and managers
Screens

CRM in the product

India

Indian rules, built in

Indian identifiers, GST and the DPDP Act are handled in the record itself.

How Thoshika handles Indian compliance

  • GSTIN validation with state and PAN derived, and PAN format checks
  • Quote GST split into CGST and SGST or IGST by place of supply, with HSN and SAC codes
  • Territories by Indian state and union territory
  • Lead sources such as IndiaMART, JustDial and TradeIndia
  • Targets and reports on the April to March financial year
  • DPDP consent status, purposes, channel opt-outs, a consent log and erasure
Mobile

CRM on Android and iOS

Reps and managers use CRM in the Thoshika app through the app switcher.

About the mobile apps

On the phone

  • Home with my pipeline, tasks for today and target attainment
  • Create leads and deals, and edit quotes
  • Leads with search, call, WhatsApp, log a call and change status
  • Deals by stage, move stage and mark won or lost
  • Today’s and overdue activities, complete or log a call or meeting
  • Account and contact lookup, and quote discount approvals for managers
Who uses it

Roles in CRM

Every person signs in once. Roles decide what they see, and can be limited to a location, branch or other scope where the app supports it.

Sales rep

Works leads and deals, logs activities, sends quotes and tracks their own commission.

Sales manager

Sets targets, approves discounts and commission statements, and reviews the forecast.

CRM admin

Configures pipelines, territories, teams, assignment rules, web forms and commission plans.

See CRM with your own processes

CRM is available on its own or as part of Thoshika One, with every app for every employee.