Procurement takes a purchase from an employee’s request to a paid bill. Requisitions are checked against budget and routed for approval, buyers compare sealed quotes on total cost, and purchase orders, goods receipts and bills live in Books. Vendors register, quote, acknowledge orders and upload invoices in their own portal.
Everyone sees what needs them: requesters their requests, approvers their queue, buyers their open work.
Any employee can raise a request from Books items, a curated catalogue or free text.
Requests are checked against the Books budget and routed by conditions the admin can change.
Buyers invite vendors to quote, compare sealed bids on total cost and award by line.
Orders are Books purchase orders, with approval and vendor acknowledgement around them.
Goods receipts are Books documents; Procurement adds the quality record.
Rate contracts, blanket orders and service contracts with utilisation and expiry alerts.
Every bill on a Procurement PO is checked line by line against the order and what was accepted.
Vendors register themselves or are invited, pass automatic checks and approval, and are rated on what they deliver.
Vendor contacts sign in with their own Thoshika account and see only their own records.
Where the money goes, how much is off-contract, and how fast the process runs.
Indian tax and supplier rules are built into onboarding, comparison and analytics.
Procurement is in the Thoshika app for requesters, approvers and vendor users.
On the phone
Every person signs in once. Roles decide what they see, and can be limited to a location, branch or other scope where the app supports it.
Raises requisitions from the catalogue or free text and confirms receipt.
Approves requisitions, POs and contracts in the inbox, with the budget result in view.
Runs RFQs, compares quotes, awards and issues POs, and resolves match exceptions.
Owns categories, catalogue, contracts, vendor approval and settings.
Quotes, acknowledges orders, uploads invoices and tracks payments in the portal.
Apps share one directory, one sign-in and the same records, so nothing is keyed in twice.
Vendors, POs, goods receipts, bills, debit notes and budgets are Books records.
Requesters, managers and cost centres come from People, and approvals follow the manager chain.
Requisitions and POs can carry a project, which is the same project dimension in Books.
Vendor contracts are sent for signature through Documents.
A form rule can raise a purchase requisition.
Goods receipts land in the warehouse receiving bin with putaway tasks, and replenishment raises requisitions.
Procurement is available on its own or as part of Thoshika One, with every app for every employee.