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People

People is Thoshika's HR and payroll app. It holds the employee record and everything that hangs off it: attendance, leave, payroll, performance, learning, expenses, hiring and exits. Payroll is built for India, with PF, ESI, professional tax, LWF and TDS calculated each month. Employees and managers use the same app on the web and in the Thoshika mobile app.

Who uses it​

  • HR admins set up the organisation, policies and approval chains, and maintain employee records.
  • HR partners look after employees in the locations or legal entities assigned to them.
  • Payroll admins run payroll, verify investment proofs and prepare statutory files.
  • Managers approve leave, attendance corrections, expenses and timesheets, and run reviews.
  • Employees mark attendance, apply for leave, submit claims and declarations, and download payslips.

Before you start​

  • Create your company in Thoshika and switch People on. See the Quick start.
  • Have your legal entities, locations, departments and grades to hand, with the state for each location. The state decides professional tax, LWF, holidays and minimum wages.
  • Collect the statutory registrations each legal entity holds (PF, ESI, PT and others) and each employee's PAN, UAN and bank details.
  • Decide who will hold the HR admin, payroll admin and HR partner roles.
  • If you use Books, switch it on too, so payroll can post to the ledger.

Set up​

  1. Build the organisation. Add legal entities, locations, departments and cost centres, then the job architecture: job families, grades and job profiles. Add positions if you want vacancy control.
  2. Load employees. Add or import employees with job, manager, location, grade, salary and identifiers such as PAN and UAN.
  3. Configure time and attendance. Define shifts, weekly-off patterns and rosters. Turn on web, mobile or biometric clock-in, and set geo-fences for locations where mobile check-in should be checked.
  4. Set leave policies. Create leave types with accrual, carry-forward, encashment and lapse rules, and holiday calendars for each location.
  5. Set up payroll. Create pay groups and pay calendars, then salary structure templates. The India country pack seeds the standard pay components and statutory rate tables; review them and add any company-specific components.
  6. Assign roles and approvals. Give people their roles, limit HR partners to their locations or legal entities, and review the default approval chains.
  7. Invite employees. Employees sign in once and can then use self-service on the web and the mobile app.

Key workflows​

Monthly payroll​

  1. Close attendance for the month: managers clear pending regularisations and approvals.
  2. Start a payroll run for the pay group. Pre-checks flag missing data such as bank details or PAN.
  3. Review the simulation, including arrears from back-dated changes and loan recoveries.
  4. Lock and approve the run, then publish payslips. Employees can download password-protected payslips.
  5. Generate the bank transfer file for your bank, and, with Books on, post the payroll journal.

Statutory files and returns​

  • Each month, generate the PF ECR file, the ESIC contribution file and the PT and LWF state summaries from finalised payslips.
  • Record TDS challans as you deposit them; the app tracks due dates and interest for late deposits.
  • Each quarter, prepare the Form 24Q return pack. At year end, produce Form 16 Part A and Part B for each employee.

Investment declarations​

  1. Open the declaration window. Employees declare investments and rent in Form 12BB and choose the old or new regime.
  2. Declared amounts are used for TDS until December; from January only verified proofs count.
  3. Payroll admins verify proofs, and each run re-projects the tax for the rest of the year.

Leave and attendance​

  • Employees clock in from the web, the mobile app or a biometric device and apply for leave.
  • Managers approve leave, regularisations, overtime and shift swaps from the inbox on the web or mobile.

Joining and leaving​

  • For a new hire, approve the requisition, move the candidate through the pipeline and send the offer for e-signature. Onboarding tasks start when the offer is accepted.
  • For an exit, the resignation workflow sets the notice period, runs exit interviews and clearance, and calculates the full and final settlement, including gratuity and leave encashment.

India specifics​

Statutory payroll is available for India only, through the India country pack, which is complete for FY 2026-27. It covers PF, ESI, professional tax and LWF by state, TDS under both regimes, gratuity, statutory bonus, NPS and minimum wage checks, with Labour Codes readiness checks across payroll and leave. Statutory rates are stored as dated tables, so a payroll admin can add a new rate from a given date without changing earlier payslips. Section and form labels follow the familiar Income-tax Act, 1961 names; confirm them against current law before statutory use. Payroll for other countries is planned.

Works with other apps​

  • Books: payroll runs, statutory deposits, expense claims and settlements post journals.
  • Projects: project timesheets and tagged expense lines feed project billing.
  • Documents: offer and HR letters are signed electronically and filed to the employee.
  • CRM: approved sales commissions arrive as a payroll earning.
  • Sangam: team channels follow your org structure, and approvals arrive as chat cards.
  • Analytics: headcount, attrition and payroll cost feed company dashboards.

Next steps​