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OperationsInventory and Warehouse

One stock ledger for the suite, with bins, lots, picking, GST-correct transfers and valuation tied to Books.

Inventory and Warehouse is the stock engine behind Books, Manufacturing, POS and Procurement. It tracks every item by warehouse, bin and lot, runs receiving, putaway, picking, packing and shipping, and values stock by FIFO, weighted average or standard cost, reconciled to the ledger.

Key capabilities

  • Warehouses, zones and bins with putaway rules
  • Batch, serial and expiry tracking with FEFO
  • Waves, pick lists, packing and shipping
  • Transfers with delivery challans or tax invoices
  • FIFO, average or standard cost, reconciled to Books
  • Handheld scanning for every floor task
What it does

Inventory in detail

One stock engine for the suite

Books, Manufacturing, POS, Procurement and Maintenance all read and move stock through the same ledger, so quantities and values agree everywhere.

  • Immutable movement ledger by item, warehouse, bin and lot
  • Available stock excludes reserved, quarantined, held, in-transit and expired quantities
  • Adopts existing Books stock at the same values when switched on
  • Books stock screens keep working from a mirror of the engine

Items, warehouses and bins

Model your stores the way they are laid out, down to the shelf.

  • Units of measure with per-item and global conversions and pack barcodes
  • Bundle kits that explode on issue, and assembled kits built into stock
  • Warehouses with a GST registration, default zones and bulk-created bins
  • Bin capacity by quantity, weight or volume, and pick sequence
  • Putaway rules: fixed bin, same item, empty bin or zone by category

Lots, serials and quality holds

Know which batch went where, and keep doubtful stock out of circulation.

  • Batch and serial tracking with manufacturing and expiry dates
  • FEFO picking and a minimum remaining shelf life on dispatch
  • Traceability from lot to supplier, bins, customers and manufacturing orders
  • Recall puts every bin of a lot on hold and lists the customers who received it
  • Quality check on receipt, with holds released or rejected

Inbound and outbound

Run receiving and dispatch as scan-confirmed tasks.

  • Expected receipts with ASN and vehicle; receiving creates the Books goods receipt
  • Allocation and reservation by FEFO or FIFO with backorders
  • Waves with zone, batch or discrete pick lists in bin order
  • Packing into cartons, shipping labels and carrier tracking numbers
  • Shipping raises the Books delivery challan or invoice with e-way bill JSON

Counts, returns and replenishment

Keep the numbers honest and the shelves stocked.

  • Cycle counts by zone, bin, category or ABC class, blind if you prefer
  • Full physical counts with bin freeze, and variance approval above a threshold
  • Customer returns with inspection and Books credit notes; returns to vendors with debit notes
  • Reorder point, min/max and safety stock with purchase or transfer suggestions
  • ABC analysis that drives how often each item is counted

Valuation and reports

Value stock the way your accounts need, and prove it matches the ledger.

  • FIFO, weighted average or standard cost per item
  • Inventory accounts by Schedule III class, per category or item
  • Valuation by account reconciled to the ledger as of any date
  • Stock ageing, expiry, turnover, dead stock, fill rate and count accuracy
  • Item, bin, lot, carton and shipping labels as PDF
Built for India

Indian rules, built in

Stock movements follow GST and Indian accounting rules.

How Thoshika handles Indian compliance

  • Delivery challans for transfers within a GSTIN, as Rule 55 requires
  • Transfers between your own GSTINs raised as a Books tax invoice and bill
  • E-way bill JSON from Books for consignments that need one
  • Inventory classes per Schedule III and valuation per Ind AS 2 and AS 2
  • Tally terms shown as hints: godown, batch, stock journal, physical stock
Who uses it

Roles in Inventory

Every person signs in once. Roles decide what they see, and can be limited to a location, branch or other scope where the app supports it.

Warehouse admin

Sets up categories, accounts, valuation methods and settings for every warehouse; approves adjustments.

Warehouse manager

Runs their warehouses: receipts, orders, waves, shipments, transfers, counts, holds and returns.

Picker

Works putaway, pick, pack, count and receiving tasks on a handheld or the web.

Finance admin

Reviews valuation, reconciliation and ageing, and gives second-level count approvals.

See Inventory with your own processes

Inventory is available on its own or as part of Thoshika One, with every app for every employee.